Project Control
Cost Control Engineer
Planning Engineer
Project Control Engineer
Project Control Manager
Risk Engineer
 

Cost Control Engineer

 

Mission Tasks

Establish and manage effectively a cost control system in order to support the Project Manager's decision-making process and allow him to complete the project within the approved Budget. Ensure any deviation from plan is promptly spotted and analysed, final impact is estimated and the effect of corrective actions taken is monitored. Create a cost awareness atmosphere among all project participiants. Satisfy Operating Company and Corporate requirements for the reporting (Budget/ Forecasts/ monthly accruals) and, in cooperation with responsible functions, for informations required to achieve financial/tax optimisation.

 

Professional Skills

1) During the initial phase after contract award: ensure the implementation of the Cost Control System; in particular: - elaborate the consolidated Cost Breakdown Structure on the base of the Commercial Budget, the available feedback from similar projects, the risks profile, the needs to return data to Commercial Department; recast the Commercial Budget in the established CBS and issue of the Control Budget as per internal procedures. - review the procurement/accounting system adopted in each Operating Companies/Branches participating to the project, to verify the application of the CBS and the proper traceability of costs (from Purchase Requests to accounted invoices). - identify the number/skill of cost control resources necessary to control the project. - issue the Project Cost Control Procedure, that explains the consolidated Cost Breakdown Structure (as well as the CBS codes to be used by each Operating Companies partecipating to the project) , how/by whom the CBS shall be used in the procurement and accounting cycle, lines of communication , responsibilities and information flow required for a timely costs analysis and forecast updating. - input the Cost Breakdown Structure in IBIS (by entity/Job number) to allow start of procurement / accounting activities. - if not developed during commercial phase, split the Commercial Budget following the intercompany scheme, to elaborate revenues/costs by entity, by currencies, by main cost accounts; following the contract and the work schedule, to elaborate revenues and costs by month (spread forecast) and, associating the payment terms, elaborate cash-flow by currency. 2) Ensures, during the execution phase, the Cost Control System works effectively and cost status is soundly assessed and reported; in particular: - Monitor cost coding system is properly applied and information flow is correct and complete. - Revise promptly the Control Budget (revenues and costs) with all agreed Changes and the necessary Internal Transfers. - Monitor, for subcontracts and other significant items, progress and the value of work done against the invoices received, determining the monthly accruals (to have accounts in line with works progress). -Support the purchasing process for overrun prevention (budget analysis for PO's request before commitment). - Analyse committed costs and activities to-date (actual vs budget performance and productivity). - Isolate any adverse trend and warn the PM on time to take corrective actions. - Review monthly the forecasts to complete, any deviation from baselines and the effect of the corrective actions taken by PM. - Review with PCE and PM the risks/opportunities status. - Issue monthly Cost Report (consolidated) inclusive of details and written comprehensive analysis of performance, trends,deviations and assumptions. 3) Assist the PCE in the Project Status Report preparation. 4) Feed the Control Management System as per relevant procedures checking and mantaining a regular matching with Company official forecasts (total project and year portion). 5) Keep updated the cost/revenues forecast relevant to intercompany services, to allow the updating of the intercompany service agreements. 6) Require PCE to be promptly informed about all decisions or events impacting revenues and costs in order to timely reflect them in the cost control system. It's recommended anyway that, in addition to the PCE, the Cost Control Engineer too be involved in the internal coordination meetings whenever opportune . 7) Supports the PCE during the contract changes/claims process providing the cost impact analysis. 8) Support the PCE for the preparation of the Project close-out Report and the cost feed-back data to Project Control Department and Commercial Department.

 
 

Planning Engineer

 

Mission Tasks

Establish and manage effectively a planning and progress control system in order to support the Project Manager's decision-making process and allow him to complete the project according to the internal baselines and in compliance with the contractual dates and requirements. Ensure any deviation from plan is promptly spotted and analysed, final time impact is estimated and the effect of corrective actions taken is monitored. Create a schedule awareness atmosphere among all project participiants.

 

Professional Skills

1) During the initial phase after contract award: ensure the implementation of the Planning and Progress Control System; in particular: - Set-up type/ levels of schedules and the Progress Measurement System considering Project complexity,areas of risks, policy duration, in compliance with the Project Breakdown Structure, the internal standards and the Contract specifications. - Interface with other Company Functions or Discipline Leaders/Supervisors to built up activities, assign milestones and constraints by issuing CPM/Pert time-scaled logic network using company standards or other factored ratios. - Liaise, consult and coordinate with all Supervisors & Managers to incorporate relevant information that will affect the implementation of the project schedule. - Prepare budget histograms,tables,curves,resources logs (Manpower, Materials, Equipment) as reference baselines for the control during the various project execution phases. - Ensures that the project's planning and scheduling requirements are properly and clearly communicated to those functionally responsible for executing the work. - Issue the Planning & Scheduling Procedure and the Progress Measurement Procedure. 2) Ensures, during the execution phase, the Planning and Progress Control System works effectively, progress status and completion forecast are soundly assessed and reported; in particular: - Monitor progress measurement is properly applied and information flow is correct and complete; - Revise promptly the Control Baselines with all agreed Changes; - Maintain updated all Schedules, collecting actual data, evaluating dates to completion and project delays by effective monitoring of actual progress and productivity compared with the scheduled baselines; -Maintaining records for all significant events relevant to contractual claims/obligations; - Compile productivity report, engineering deliverables production, delivery status of materials with estensive use of Company/Partner/Client IT systems & reports; - Create and maintain 90 days look-ahead schedule,weekly,monthly; - At site, monitor daily and report progress of erection, pre-commissioning and commissioning completion status; - Isolate any adverse trend and warn the PM on time to take corrective actions; - Review monthly the forecasts to complete, any deviation from baselines and the effect of the corrective actions taken by PM; - Review with PCE and PM the risks/opportunities status; - Issue weekly & monthly Progress Reports (internal or for the Client); 3) Assist the PCE in the Project Status Report preparation; 4) Require PCE to be promptly informed about all decisions or events impacting schedules and progress in order to timely reflect them in the time analysis. It's recommended anyway that, in addition to the PCE, the Planning Engineer too participates to the coordination meetings (internal or with the Client whenever opportune); 5) Supports the PCE during the contract changes/claims process providing the time impact analysis; 6) Support the PCE for the preparation of the Project close-out Report and the schedule and productivity feed-back data to Project Control Department and Commercial Department;

 
 

Project Control Engineer

 

Mission Tasks

Assist the Project Manager to complete the project on time and within the approved budget ; design and set-up the most suitable and effective control organization on the project to meet these objectives in compliance with the contract specifications. Support the Project Manager's decision-making process providing all information necessary for a rapid identification of any unfavourable trend or any potential problem in time to start immediate corrective actions. Create a schedule/cost awareness atmosphere among all project participiants. Organise and mantain the best integration between scheduling and cost control functions ensuring that any activity is carefully planned and controlled in terms of time, budget and scope of work.

 

Professional Skills

1) Properly design the Projects Control system suitably scaled to the specific complexity of the Project and based on assessed risk factors ; a "Project Control Plan" document to be issued . In particular: -assess complexity factors of the Project (size, risk areas, contract type, Client's control requirements, Project organisation and architecture ecc.) through a deep analysis of the Contract , the Commercial Budget Dossier , the Execution Plan and the Risk Analysis set out in the proposal phase ; a "Complexity Matrix" document to be issued, as preparatory basis for the control strategy definition. -agree, on the basis of the complexity analysis and on the past lessons learned, with the PM and with the advise of the Project Controls Manager, the control philosophy and the best strategy : how the project will be controlled, what level of effort is required and in what areas, what the roles and responsibilities in the project team or external interfaces are involved in supporting the control activities. -establish the resources and organisation (skills,manpower,list of tools and procedures applicable,communications) needed to achieve the control strategy. 2) Ensure, during the initial phase after contract award, the implementation of the Project Control System defined in the "Project Control Plan"; in particular: -coordinate the issue of the operating Project Control Procedures for the Job as per Contract specifications using internal standards as reference guidelines. - establish the overall Project Breakdown Structure and relevant Coding System to meet all control requirements (Project Architecture , WBS, CBS,PBS, OBS, financing constraints ecc); ensure that cost control and scheduling systems are compatible. - coordinate the implementation of all information and application systems required for the Job; interface systems requirements to be addressed as well (Administration, Procurement; Engineering, ecc) - coordinate the preparation of Contract Master Schedule and internal Control Budget and Cash Flow. - specify the project control requirements to Subcontractors and main packages Suppliers to be included in the bid proposal documents in order to mantain a close control of progress, schedule and performance. - foster and develope a team spirit, ensuring that all Project Team members well understand the control philosophy, how the project control system works, the contribution they are required to give and the infos they will be provided back by the system, their role and committment about schedules and costs. A communication plan, supported by PM, is recommended. 3) Coordinate, during the execution phase, the maintenance of the Project Control System ensuring it works effectively and Project Status is soundly assessed and reported; in particular ensure: - schedule baselines and Control Budget are promptly revised according variation orders agreed. -progress to date is regularly measured -schedule and cost forecast are consistent and regularly reviewed reflecting the most updated information and current trends. -performance is clearly assessed and analysed, any deviation or unfavourable trend is timely spotted and reported to PM or to any Project Team member responsible for decision-making; support for addressing corrective measures. -effect of corrective actions taken is monitored -all Reports required by the Client and by internal procedures are regularly issued. 4) Directs, coordinates and supervises the work of Planning Engineers and Cost Control Engineers assigned to him by the Project Control Manager ( NB: for small projects a PCE can perform both functions alone). 5) Supports the PM in all the most important meetings; ensure Planning and Cost Control Engineers are promptly kept informed about all decisions or events impacting costs and schedues in order to timely update project status and forecasts. 6) Supports the Project Manager and the Contract Aministrator during the contract changes/claims process providing the impact evaluation on costs and schedules. 7) Support the PM for the preparation of the Project Close-out Report and send feed-back data to Project Control Department.

 
 

Project Control Manager

 

Mission Tasks

Organize and manage the Project Control Department of the Company. Provide Project Teams with adequate services for effective planning and control of schedules, progress and costs in order to support Project Managers to complete the projects within the targets set forth in the commercial phase and in compliance with Client's control requirements. Provide Company Management Function with the data, limited to Projects controlled, needed for budget and quarterly forecast reporting. Ensure economic control at a consolidated level of complex multicompany projects. Foster the development of the Project Management culture and systems, monitoring they are adequately and correctly applied in the operating teams.

 

Professional Skills

1) Establish the project control philosophy according to the mission statement given by the Company, addressing the Company Project Control Organisation (roles, skills,methods, techniques and procedures). 2) Staff and manage all departmental resources (Projects Control Engineers, Planning Engineers, Cost Control Engineers) required for an adequate control of Projects, coordinating workload analysis, recruitment, training, assignment to Project Teams, supervision and performance evaluation. 3) Establish the requirements and coordinate the implementation of systems tools and applications necessary to support the project control activities (hardware, software applications, communications ecc.). 4) Manage all the interface issues with other Company Functions. 5) Address, in conjuction with the Project Control Engineers assigned to teams, the design and set-up of the control system on the main complex Projects, scaling the control effort (resources/activities) and the standard procedures to the specific complexity. 6) Organise and mantain the project control database and the feed-back system to the Commercial Department. 7) Mantain a systematic liason with the Corporate Function ensuring full compliance and application of Corporate Guidelines and Standards.

 
 

Risk Engineer

 

Mission Tasks

Support the Project Manager to minimize the negative risks impacts and maximize the positive risks (opportunities) identified for the Project during the execution phase. Assist the Project Manager for the application of Risk & Opportunity & Knowledge Management Methodology ensuring appropriate strategies are planned well ahead of the problem occurrance reducing the incidence of surprises . Create a risk surveillance awareness atmosphere among all project participiants; organise and maintain the best integration among the Risk Owners, the Project Control Manager and the Project Manager ensuring that any risk and opportunity is carefully managed and reported in terms of impact and probability.

 

Professional Skills

The Risk Engineer has the responsibility to properly apply the Risk and Opportunity and Knowledge Methodology on the Project during execution phase, in particular: 1)set-up the " Risk and Opportunity Management Plan" applicable for the Project, describing the organization, tools, meetings and documentation associated with the proper management of the methodology. 2) organize and coordinate the risk assessment/ review meetings. 3) facilitate the Risk Owners for the identification of risks and the implementation of suitable and appropriate project risk responses; expedite the Risk Owners collecting information in order to ensure risks and opportunities are monitored and mitigation actions are implemented. 4) set-up and update periodically the "Risk and Opportunity Register" and the relevant project risk status report 6) provide the Project Control Manager with all information needed in the Risk and Opportunity section of the Project Status Report (list,impact, indexes, deviations from Golden Rules etc.) 7)advise the Project Manager on all matters relating the project risk management. 8) provide the ROKM Function with the Risks and Opportunities Analysis feedback data for the Knowledge Management database updating.