Procurement
Buyer
Project Procurement coord.
Section Leader
Subcontract engineer
 

Buyer

 

Mission Tasks

Buys materials/services on behalf of the company and its projects, optimising costs, observing requested time limits and quality standards.

 

Professional Skills

1) Collaborates in defining project vendor list. 2) Issues requests for Offers (RdO) on the basis of requests for procurement (RdA) (RdO must contain instructions necessary for deciding on an adequate and complete offer : technical specifications, general buying conditions and details, time limit for presentation of offer...). 3) Follows up potential suppliers during preparation phase of tenders and guarantees necessary secrecy during tendering phase. 4) Carries out statistical tabulation of commercial comparisons of the tenders received, request technical comparison tabulations from relevant sectors, prepares technical-economical tabulation and recommends supplier. 5) Prepares and conduct negotiations, further checking if detailed technical specifications are guaranteed, also checking whether detailed economical specifications given in the Bidding phase are consistent with those reported in the final contract. 6) Draws up starting contract based initially on company standard contracts, stipulates buying conditions and issues order, checking formal correctness in line with Company and Group policies. 7) Checks that supplier accepts the order. 8) Informs the unsuccesful vendors on the results of the tender 9) Follows up any subsequent revisions of the order. 10) Guarantees that feedback is received on supply quality. 11) Checks on correct transfer of goods and materials. 12) Issues periodic reports and/or on request on progress of activities.

 
 

Project Procurement coord.

 

Mission Tasks

Guarantees that project procurement activities respect project costrains and needs and identify/suggest any corrective actions if necessary ensuring the full compliance with procurement procedures.

 

Professional Skills

1) At project outset takes note of project conditions and Client's requirements and programme and any locally-buyable materials. Sets technical management instruments relating to materials according to company standards and keep updated. 2) Agrees procurement criteria with project engineers, forms of commission and check with procurement department. Evaluates the project Vendor list and negotiates with the client any modification/addition. 3) Agrees detailed issue dates for buying specifications and orders with General Project Programme. 4) Agrees expediting, inspecting and testing programmes and check them with procurement department. 5) Agrees buying phases starting from issue of RdA, assuring that programmed times are respected, paying particular attention to engineering specialists in technical evaluation of tenders. 6) Values alternatives suggested by the supplier playing an intermediary role between the Project Engineers and the Purchasing function. 7) Coordinates and encourages delivery of technical documents by manufacturers and checks that the relative approval activities by the engineering specialists are carried out to deadlines agreed in orders. 8) Assures process of definition and continuous updating of data relating to materials delivery dates with reference to project programme. 9) Reports periodically to the Project Manager the progress of the activities and/or any criticality.

 
 

Section Leader

 

Mission Tasks

Leads, coordinates and supervises a group of buyers and also directly manages major Purchasing Orders of materials and Subcontracts for services on behalf of the Company and its projects, optimising costs, observing requested time limits and quality standards.

 

Professional Skills

1) Leads, coordinates and supervises a group of buyers in the carrying out of the Purchasing/Subcontracting activities. 2) Carries out technical and economical analyses for better knowledge of suppliers of interest to the company. 3) Issues critical requests for Offers (RdO) on the basis of requests for procurement (RdA) (RdO must contain instructions necessary for deciding on an adequate and complete offer : technical specifications, general buying conditions and details, time limit for presentation of offer...). 4) Collaborate with the relevant functions in defining project vendor list. 5) Follows up potential critical suppliers during preparation phase of tenders and guarantees necessary secrecy during tendering phase. 5) Responsible for the correctness of tabulation and commercial comparisons of the tenders received, and of all the process up to the final recommendations. 6) Prepares and conducts critical negotiations, further checking if detailed technical specifications are guaranteed, also checking whether detailed economical specifications given in the Bidding phase are consistent with those reported in the final contract. 7) Supports buyers in their job, checking formal correctness in line with Company and Group policies. 8) Assign tasks and workload to his resources. 9) Ensure the professional development of the resources assigned.

 
 

Subcontract engineer

 

Mission Tasks

Buys services and manages relevant contract on behalf of the company and its projects, optimising costs, observing requested time limits and quality standards.

 

Professional Skills

1) Issues requests for Offers (RdO) on the basis of requests for procurement (RdA) (RdO must contain instructions necessary for deciding on an adequate and complete offer: scope of work, general buying conditions and details, time limit for presentation of offer...). 2) Collaborates in defining project vendor list. 3) Follows up potential suppliers during preparation phase of tenders and guarantees necessary secrecy during tendering phase. 4) Carries out tabulation of commercial comparisons of the tenders received, request technical comparison tabulations from relevant sectors, prepares technical-economical tabulation and recommends supplier. 5) Prepares and conduct negotiations, further checking if detailed technical specifications are guaranteed, also checking whether detailed economical specifications given in the Bidding phase are consistent with those reported in the final contract. 6) Draws up starting contract based initially on company standard contracts, stipulates subcontract conditions and issues contracts, checking formal correctness in line with Company and Group policies. 7) Checks that supplier accepts the order. 8) Follows up any subsequent revisions of the order. 9) Guarantees that feedback is received on supply quality. 10) Issues Company open orders. 11) Guarantees feedback on supplies. 12) Interfaces the Project/Client needs with the Subcontractors duties. 13) Issues periodic reports and/or on request on progress of activities. 14) Manages the subcontractor progress, claims, variation orders in line with Project requirements/ needs and Company guidelines.